Attend

Registration

Important Disclaimer:  ASPLOS 2023 will be held primarily in person in Vancouver, BC.  Registration for remote attendance is provided on this site for those interested in attending but unable to travel to Vancouver or wishing to reduce their carbon footprint. There are important caveats as follows. The remote attendance option will be provided on a “best effort” basis for the main conference days ONLY (Monday-Wednesday, March 27-29). The remote option only includes (1) remote access to live-streamed video/audio of main conference paper presentations, provided via Zoom; and (2) keynote sessions live-streamed via Zoom. The remote option may include the opportunity to participate in mentoring programs (Meet-a-Senior-Architect or Meet-a-Senior-Student) based on the availability and schedules of mentors. “Best effort” means there will likely be issues with poor and/or missing sound and video and our volunteers will try their best to resolve them but that remote attendees must be willing to entirely miss a talk or even multiple talks they wanted to see/hear and/or not be able to fully hear what is being said during some talks especially by in person attendees asking questions. Questions from remote attendees will be limited to those submitted via Whova text chat and may only be answered asynchronously via a text chat response and only after the in person question and answer period has ended and though the organizers will encourage authors to respond to these questions whether a response is provided will be entirely at individual speakers’ discretion.

All in-person attendees are required to acknowledge the COVID-19 waiver as part of the registration process. Please review the COVID-19 waiver information.

The main conference registration includes a complimentary Banquet Ticket, but registrations for Workshops and Tutorials do not include a complimentary Banquet Ticket.

Change / Refund: Please let the general chair (aamodt@ece.ubc.ca) know ASAP, but no later than March 19, if you want to switch your registration to remote because of not receiving a Canadian visa. We may be able to refund your registration minus Stripe’s processing fees. Cancellations for other reasons will only be partially refunded at 50% until March 3, minus a $100 administration fee, Stripe’s processing fee, and Whova’s registration fee. Cancellations after March 3 for non-visa reasons will not be refunded. To request a registration change due to visa issues, please send the following to the general chair (aamodt@ece.ubc.ca):

  • Confirmation of visa application
  • Expected visa processing delay from the Government of Canada website

Once your registration change is approved, please register for remote attendance and send the confirmation to the registration chair. You will be issued a refund, within five business days, for the in-person registration fee minus Stripe’s processing fee.

Conference Venue

Venue Map

map of Sheraton Wall Centre conference rooms

Messages for In-Person Attendees

Shared lodging: If you’re planning on attending ASPLOS and would like to split accommodation with someone, please fill out this form! 

Please support the conference and the SIG by staying at the conference hotel.
Why stay at the conference hotel? It’s the center of conference activity, that’s why!  You’ll be able to network easily with other conference attendees. It’s a quick trip to get to the program and functions, and just as quick to nip back your room for a break. You’ll have a better conference experience. That’s obvious. But there are other reasons that you need to consider before you look at another hotel. 

  • The conference leaders have taken their role of finding a conference site very seriously. They looked at a number of locations. The needs of attendees as individuals were considered as well as the need for conference meeting spaces.   
  • Everyone enjoys meeting in a comfortable conference venue, offering quality service and support for workshops, tutorials, plenary sessions, etc. As the quid-pro-quo for that service and support, the conference guarantees that a percentage of attendees will stay in the hotel. The hotel generally discounts the rate for conference attendees from their normal charges.
  • The hotel rates are negotiated based on the number of expected attendees and the meeting space required to comfortably accommodate them. The basis for negotiation with the hotel is statistics from that conference in prior years. The contract with the hotel then guarantees specific numbers of sleeping rooms will be used each night during the conference. A complex negotiation of meeting room space, functions, and events (with food), and sleeping room provides the most value per dollar for the conference and those attending it.  
  • If the conference does not meet the contracted sleeping room commitment, the hotel gets paid anyway. Unfilled rooms can cost the conference thousands of dollars. (The conference does not get credit for the re-sale of sleeping rooms unless the hotel is completely filled.)   The next conference in the series cannot negotiate as beneficial a hotel contract, and the registration fee is then under pressure to increase unreasonably. 
  • On occasion, one of the many internet providers or sometimes the hotel itself will offer a few rooms in their inventory at a lower price than the conference is offering. There are often restrictions and penalties associated with these rates. If you somehow obtain a better rate than the one offered by the conference, your stay will still be counted toward our required room block. 
  • What if we don’t contract for sleeping rooms? Attendees will pay more to stay at the conference hotel. The conference will incur additional expenses for meeting room rental fees, which can be quite costly. The hotel will not hold a block of rooms for attendees, which may leave some people quite a distance from the conference venue. In short, the conference ends up with higher expenses, many of those attending will pay a higher price for their hotel rooms, future conference registration fees will be pushed higher.

Visa

Find out if you need an Electronic Travel Authorization (eTA) or a visitor visa to travel to Canada: https://ircc.canada.ca/english/visit/visas.asp

For visa support letters, email ACM at supportletters@acm.org. Please allow up to 10 business days to receive a response. All requests are handled in the order in which they are received.

You should include all of this information in your email:

  1. Name (as it appears on the attendee’s passport) and a mailing address.
  2. The name of the conference : 28th ACM International Conference on Architectural Support for Programming Languages and Operating Systems — ASPLOS 2023.
  3. Authors of an accepted paper should include the paper’s title. Speakers should provide the title of their talk.
  4. Attendee’s registration confirmation number (not required for authors).
  5. A fax number or email address to which the letter can be sent.

The Canadian Embassy or Consulate may require a letter from the organizers. If you need an additional support letter from ASPLOS organizers:
For authors, including authors of workshop papers, and workshop/tutorial organizers, please email the registration chair (alaa@cs.sfu.ca);
For other attendees, please email the general chair (aamodt@ece.ubc.ca).

You should include all of this information in your email:

  1. Name (as it appears on the attendee’s passport).
  2. Date of birth.
  3. Mailing (Postal) address.
  4. Phone number.
  5. Nationality.
  6. Passport number.
  7. Exact dates of the visit.
  8. Paper number and submission cycle (for authors).
  9. Workshop/tutorial name (for organizers).
  10. Attach registration confirmation email (for other attendees).

Student Travel Grants

Application deadline: February 3, 2023

  1. You must fill out the Travel Grant Application Form.
  2. We need an email from your advisor, stating that you are a full-time student pursuing a PhD, Master, Bachelor, or Postdoc in the areas covered by ASPLOS. The advisor is also encouraged to comment on the potential broader impact of making an award to you, e.g., if you belong to an underrepresented group, or if you are unable to attend the conference without a substantial travel grant. Please send the email to the Student Travel Grants Chair (dskarlat@cs.cmu.edu) with the subject line “ASPLOS Student Travel Status Confirmation for <Student Name>.”

Notes for the process:

  • Please save all original receipts. You will need to mail them after the conference.
  • Funds can be applied to transportation and lodging between March 24 and March 30, 2023.
  • The confirmation email from the applicant’s advisor must be received by the deadline of February 3, 2023. Your application is considered incomplete without it. We will not solicit letters from your advisor. It is your responsibility to ensure that your advisor sends the email before the deadline. No exception will be made for any reason.
  • We will notify you about the status of your application before the conference early registration deadline. Note that award decisions will be made based on funding availability.
  • Depending on the source of funding, some awardees will be required to follow additional steps such as: email the travel grant chair a short essay describing their ASPLOS experience or their favorite paper or perform additional application steps. Travel grant awardees will be informed of this requirement at the time of award decision notification.